Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. Recommended article: 3 Simple Ways to Copy or Import Excel Data into Word (Linked or Unlinked) This feature is available in all versions of Word (2010 and later).įor those with Word 2019 or 365, there is also a new Read Aloud feature on the Ribbon as an alternative to Speak.
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Once you’ve added the command, simply click Speak and Word will read the selected text aloud. You will need to add the Speak command to your Quick Access Toolbar or the Ribbon to use this feature. In Microsoft Word, you can have Word speak or read a document to you.
#SPEECH TO TEXT IN WORD SOFTWARE#
In our testing, the software was consistently accurate in discerning words versus punctuation commands.Turn On Speak Selected Text in Microsoft Word (All Versions)īy Avantix Learning Team | Updated September 10, 2021Īpplies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 or 365 (Windows) If you’d like to finish a paragraph and leave a line break, you can say the command “new line.” The same rule applies for exclamation marks, colons, and quotations. Saying the command “period” will insert a period, while the command “comma” will insert, unsurprisingly, a comma. We can’t mention all of the punctuation commands here, but we’ll name some of the most useful. This has enabled the company to introduce an extensive list of voice commands that allow you to insert punctuation marks and other formatting effects while speaking. With the introduction and improvement of artificial neural networks, Microsoft’s voice typing technology listens not only to single words but to the phrase as a whole. Microsoft Word’s speech to text software goes well beyond simply converting spoken words to text. However, if you want to elevate your speech to text software skills, our fifth step is for you. These four steps alone will allow you to begin transcribing your voice to text. It might seem a little strange at first, but you’ll soon develop a bit of flow, and everyone finds their strategies and style for getting the most out of the software. Using voice typing is as simple as saying aloud the words you would like Microsoft to transcribe. If you have your sound turned up, a chime will also indicate that transcription has started. This means Microsoft Word has begun listening for your voice.
The blue symbol will change to white, and a red recording symbol will appear.
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After completing all of the above steps, click once again on the dictate button. While built-in microphones will suffice for most general purposes, an external microphone can improve accuracy due to higher quality components and optimized placement of the microphone itself. It’s worth considering using an external microphone for your dictation, particularly if you plan on regularly using voice to text software within your organization.
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This can be done at the click of a button when prompted. If you haven’t used Microsoft Word’s speech to text software before, you’ll need to grant the application access to your microphone. (Image credit: Microsoft) Step 3: Allow Microsoft Word access to the Microphone Microsoft Word’s dictation software supports several languages.